Inventory is an important procedure for managing warehouse stocks. It allows you to compare actual balances with the data of the inventory accounting system, which helps prevent shortages and mis-sorting. Modern data collection terminals (data collection terminal) significantly speed up the inventory process and increase the accuracy of accounting. Let's consider how to correctly use a data collection terminal for inventory and how to choose the right model.
What is a data collection terminal?
A data collection terminal is a mobile device designed to automate processes in warehouses and stores. It is equipped with a barcode scanner (1D and 2D) and often supports radio frequency tags. The devices are equipped with a display, control buttons, RAM and internal memory, and a processor.
How to use a data collection terminal for inventory?
For fast and accurate inventory, data collection terminals are integrated with inventory control systems such as 1C. After connecting the data collection terminal, employees can scan barcodes and automatically check the data against the database. This reduces time, reduces errors and speeds up recounting processes.
Advantages of using a data collection terminal:
- Fast scanning and verification of barcodes
- Automation of processes and reduction of errors
- Increased employee productivity
- Reduced costs for organizing warehouse operations
How to conduct an inventory using a data collection terminal?
First, you need to connect the data collection terminal to the product accounting system. Example: integration with 1C Trade Management. An inventory list is created in the warehouse, which is loaded into the terminal. Then workers scan the product barcodes, and the system automatically checks the data against the database.
Step-by-step instructions:
- Connect the data collection terminal to the inventory control system
- Scan the product barcodes
- Enter the data on the actual quantity of balances
- Transfer the results to the accounting program
Choosing a terminal for inventory
When choosing a data collection terminal, it is important to consider the working conditions, product range, and functionality requirements. Pocket models are suitable for couriers, and industrial models are suitable for work in difficult conditions. It is important to pay attention to the memory capacity, scanner type and PC connection capabilities (Wi-Fi, Bluetooth, USB).
Main selection criteria:
- Protection class (IP54 for light models, IP67 for industrial)
- 1D and 2D barcode scanner
- RAM and internal memory
- Connection to accounting systems via Wi-Fi, Bluetooth, USB
Conclusion
Data collection terminals are indispensable devices for organizing inventory in a warehouse or store. The correct choice and use of a data collection terminal helps to significantly reduce inventory time and personnel errors during inventory.